Select the option I want to set up my account manually. Click on Advanced Options. Set.The Welcome to Outlook 2019 window appears. Learn about premium Outlook features that come with Microsoft 365The pundits would have you believe that email is being supplanted by texting, social media, chat apps like Slack, and direct communications software such as Skype and Google Hangouts Meet.Outlook for Microsoft 365 Outlook 2021 Outlook 2019 Outlook 2016 Outlook 2013 Outlook 2010 Outlook for Mac 2011 Office.com More Less. A Microsoft 365 subscription offers an ad-free interface, custom domains, enhanced security options, the full desktop version of Office, and 1 TB of cloud storage. Weve developed a suite of premium Outlook features for people with advanced email and calendar needs.
Outlook 2016 Welcome To Outlook Software License Up FrontWhen you purchase a perpetual version of the suite — say, Office 2016 or Office 2019 — its applications will never get new features, whereas apps in an Office 365/Microsoft 365 subscription are continually updated with new features. The latest Gmail makes it easier to stay.Microsoft sells its Office suite of productivity apps under two models: Individuals and businesses can pay for the software license up front and own it forever (what the company calls the “perpetual” version of the suite), or they can purchase an Office 365 or Microsoft 365 subscription, which means they have access to the software for only as long as they keep paying the subscription fee. And for countless users, email means Microsoft Outlook.This problem is the most common for Outlook 2016 users and Gmail accounts with two-factor authentication being enabled. If you want to check your email using IMAP (Recommended), select the IMAP account type.If you want to check your email using POP3, select the POP account type.Email is still big, the mainstay of workplace communications.Use the RibbonThe Ribbon interface in Outlook 2016 hasn’t changed much compared to earlier versions. If you’re using Outlook 2016, some screens may look slightly different.Share this story: IT folks, we hope you'll pass this guide on to your users to help them learn to get the most from Outlook 20. Near the end are tips for Outlook 2019 only, and then we wrap up with handy keyboard shortcuts for both versions.Note that the screenshots shown in this article were taken in Outlook 2019. See our separate Outlook for Microsoft 365 cheat sheet to learn about all its latest features.Most of the tips in this article apply to both Outlook 2016 and Outlook 2019 for Windows. In Microsoft 365/Office 365, Outlook has all those features, plus several more.(Click image to enlarge it.)To find out which commands live on which tabs on the Ribbon, download our Outlook 20 Ribbon quick reference. IDGThe Ribbon hasn't changed a great deal from Outlook 2013. But it still works in the same way, and you'll find most of the commands in the same locations as in Outlook 2013. The newer Ribbon is smaller than it was in Outlook 2013, the title bar now is blue rather than the previous white, and the text for the Ribbon tabs (File, Home, Send/Receive, and so on) is a mix of upper- and lowercase rather than all caps. If you need a refresher, see our Outlook 2010 cheat sheet.The Ribbon in Outlook 2016 has a flattened look that's cleaner and less cluttered than in Outlook 20.To make the title bar blue again, instead choose the Colorful option from the drop-down list. In the “Personalize your copy of Microsoft Office” section, click the down arrow next to Office Theme and select Dark Gray or White (or Black) from the drop-down menu. (In Outlook 2019, there’s also a black option.) To do it, select File > Options > General. From the drop-down menu, you can choose Auto-hide Ribbon (hide the entire Ribbon, both the tabs and commands underneath them), Show Tabs (show the tabs but hide the commands underneath them, as when you press Ctrl-F1), or Show Tabs and Commands (show the whole Ribbon).And if for some reason the blue color on the title bar is too much for you, you can turn it white or gray. To get to them, click the Ribbon Display Options icon at the top right of the screen, just to the left of the icons for minimizing and maximizing Outlook. (The tabs above the Ribbon stay visible.) To make them reappear, press Ctrl-F1 again.You’ve got other options for displaying the Ribbon as well. ![]() (More on Smart Lookup below.)For the most common basic tasks, you won’t need Tell Me. If you'd like more information about your task, the last two items that appear in the Tell Me menu let you select from related help topics or search for your phrase using Smart Lookup. (Click image to enlarge it.)Choose the option you want, and the task will be performed instantly. IDGThe Tell Me feature in Outlook 20 makes it easy to perform just about any task. Hover your mouse over it, and you get multiple options for filtering your mail, including by Unread, Has Attachments, This Week, and others. Use Smart Lookup for online researchSometimes emails are just quick notes that don’t require much research, and you can toss them off with little or no thought. That makes sure that the tasks you frequently perform are always within easy reach, while at the same time making tasks you rarely do easily accessible. It also remembers the features you've previously clicked on in the box, so when you click in it, you first see a list of previous tasks you've searched for. If you just want a definition of the word, click the Define tab in the pane. Outlook then uses Bing to do a web search on the word or words, displaying definitions, related Wikipedia entries, pictures and other results from the web in the pane that appears on the right. It lets you do research from right within Outlook while you're creating an email, so you won’t have to fire up your browser, search the web, and then copy the information or pictures to your message.To use Smart Lookup, right-click a word or group of words in an email — it can be a new draft, a message you’ve received, or one you’ve already sent — and select Smart Lookup from the menu that appears. Those are the times you’ll appreciate the new Smart Lookup feature. The list includes all the files you’ve been using on any device, as long as you’re signed in to your Microsoft account. When you click the Attach File icon, a list of the twelve most recent files you’ve been using pops up. Find attachments more easily — and share ‘cloud attachments’We’ve all been there: We want to attach a file we were recently working on, but don’t remember its precise location — or sometimes even its name — and spend far too much time navigating and searching for it.Outlook 20 solve the problem neatly. Once you do so, it will be turned on across all your Office applications. (If you're concerned about privacy, you'll need decide whether the privacy hit is worth the convenience of doing research from right within the app.) If you haven't enabled it, you'll see a screen when you click Smart Lookup asking you to turn it on. (Click image to enlarge it.)To use Smart Lookup in Outlook or any other Office app, you might first need to enable Microsoft's intelligent services feature, which collects your search terms and some content from your presentations and other documents. (Click image to enlarge it.)Click the file you want to attach. IDGOutlook shows you a list of files you’ve recently used, making it easier to find and attach them to an outgoing email. If a file is stored in OneDrive, OneDrive for Business, or SharePoint, you’ll see a cloud on its icon.If the file you want isn’t in the list, click Browse this PC at the bottom of the menu to browse your local hard disk, or Browse Web Locations to browse OneDrive, OneDrive for Business, or SharePoint. Download mac torrent(Click image to enlarge it. If you choose a file that’s stored on your local hard drive, a copy of it will be attached to the email in the usual way.In Office 2019, if you click on a file that’s stored in OneDrive, OneDrive for Business, or SharePoint, you’ll be given a choice: You can choose Attach as copy to send the file as a normal attachment or Share link to send a link to the file in its cloud location, something Microsoft informally calls a “cloud attachment.” (In Office 2016, files stored in the cloud are automatically sent as cloud attachments.) IDGSharing a link to a file stored in OneDrive, OneDrive for Business, or SharePoint lets you collaborate on the file with others.
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